Assistant Legal Cashier

Successful businesses rely on a unique set of ideas and people. We help our clients protect and develop those vital assets, unlocking possibilities for future success. 

From iconic brands and leading multinationals to pioneering start-ups, we are proud to work with a huge range of inspiring clients, helping them to turning their ideas into reality and getting the best from - and for - their people.

Our people are not only exceptional at what they do, they also enjoy doing it and consistently give their best to a firm they’re proud to be part of. This stems from our firm culture and our ethos of bravery and kindness. That ethos runs through everything we do, from our approach to recruitment, business practices, and DEI activities to the day-to-day environment in our office and our relationships with clients.

With an internationally minded team of more than 700 working across key areas of law – plus strategic partnerships around the world – we’ve got both the combination and calibre of legal experts it takes to enable our clients’ businesses to thrive. Whether it is providing global employment law advice, managing a global IP portfolio or piecing together a multijurisdictional corporate transaction, we are able to have the right people, in the right place, at the right time.

The Cashier’s team led by the Head Legal Cashier work closely with the fee-earning departments to ensure that all client and matter transactions are completed in a timely and efficient manner. The Cashier’s team of seven work closely together to ensure a good service is always provided to the business. Training across the different roles within Cashier’s will be given to ensure that sufficient cover can be provided across the team. The team liaises with the Billing, Credit Control and the Finance Management teams, so it is crucial to ensure open lines of communications and workflows are maintained across the different parts of the Finance team and client service teams within the Firm as appropriate.

This role is predominantly responsible for ensuring that a range of disbursements are posted onto the system in a timely manner and then paid at the appropriate time. This is an ideal role for someone who wants to learn all aspects of Cashiering and progress within the department.

Key Responsibilities  

Further to applicable training, key responsibilities will include most aspects of the work undertaken by the Cashier’s team, including the following: 

• Post Counsel and Expert Fees onto through Chrome River (The firms workflow invoice processing platform).
• Pay the Counsel and Experts fees through the firm’s internet banking platform.
• Check, collate and load foreign supplier invoices to Corpay (a third party, which pays foreign disbursements on our behalf).
• Pay foreign supplier invoices through Corpay.
• Post additional foreign supplier invoices onto Elite 3e (the firm’s practice management system).
• Posting the Firm’s credit card transactions for disbursements and office expenses.
• Post chargeable disbursements including couriers, Companies House, Land registry, Searchflow, HMCTS (court fees) and taxi fares onto Elite 3e.
• Review and posting of Direct debits in relation to our main office account.
• Assistance in reconciliation processes covering nominal ledgers and areas such as petty cash/bank reconciliations.
• Assistance in monitoring and clearing residual client balances.
• Running client interest calculations and posting the appropriate entries.
• Monitor the Cashiers inbox and respond to fee earner queries, which includes communication with PA’s and Fee Earners within the firm.
• Receipt and banking of Office and Client account transactions i.e bank transfers and cheques received.
• Dealing with any Cashier related post.
• Work with the firms Belfast, Dublin and Hong Kong offices as appropriate.
• Ad-hoc duties assisting the head cashier and other team members with tasks as and when required for cover or through the growth and development of the Firm.  

You will have a professional manner, excellent communication and interpersonal skills, and have previous experience working within an office. You’ll have a flexible nature and will enjoy working within a fast-paced team, and will be highly organised. You’ll also possess strong numeracy and attention to detail skills, which will be key within this role. We are looking for someone who is passionate about being a team player, who is keen to support others.

Our ideal candidate will be able to demonstrate:

• Experience working within a Cashier’s, Finance or Legal environment (desirable, however not essential).
• Have knowledge and experience of windows-based packages such as Microsoft Outlook and Word.
• Be competent using Excel.
• Have excellent numeracy skills and ability to communicate clearly verbally and in written communications.
• Have excellent attention to detail and organisational skills.
• Some knowledge of Elite 3E would be desirable, however not essential.
• The ability to build working relationships with a range of people at all levels.
• The ability to identify and communicate opportunities to improve the way that work is done/processes and identify issues encountered, offering pragmatic suggestions for resolution.
• Excellent customer service skills with a helpful, proactive and responsive approach.
• Adaptability, resilience and delivery focused, with a commitment to quality of work.

At Lewis Silkin our ethos is simple. We strive to do the best for our clients, our people and the communities in which we operate. We recognise that an inclusive workplace allows for all kinds of ideas and thoughts, a variety of points of view that can trigger discussions or deliver innovative results, and a wide range of versatile skills and expertise. We are proud of the diversity within Lewis Silkin and of our culture that allows people to be themselves at work, ensuring we provide the best possible service to our clients. We are committed to supporting candidates throughout the recruitment process by supporting anyone who requires adjustments, in order to ensure they have the opportunity to perform at their best. All applicants will be considered equally and fairly. If you’d like to request any adjustments throughout the recruitment process, or would like to discuss flexible working patterns, please email the recruitment team in confidence (recruitment@lewissilkin.com).